This is your opportunity to bring an exciting and impactful international event to your institution and contribute to a long-standing tradition of fostering collaboration, knowledge exchange, and academic growth across the planning community.
Why Host the YA Conference?
Expand Your Network
Gain visibility within a dynamic and international academic community.
Build Partnerships
Strengthen collaborations locally and globally.
Enrich Learning
Provide a unique platform for undergraduates, postgraduates, and early-career researchers to engage with diverse perspectives and leading scholars.
Professional Growth
Demonstrate your institution’s commitment to interdisciplinary research and planning education.
The YA Conference leaves lasting benefits for host institutions and organizing teams, creating meaningful connections and impactful learning experiences.
Financial Support
The AESOP YA Coordination Team supports the conference budget of the host institution with up to €8,000, provisionally allocated as follows:
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€4,000 for organizational costs
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€4,000 for participant bursaries to enhance accessibility and inclusion
Who Can Apply?
Proposals are warmly welcomed from Young Academics affiliated with AESOP member schools. Hosting the conference is a valuable opportunity to contribute to AESOP’s mission of promoting geographical inclusion and diversity.
How to Apply
🗓 New Deadline: 1 March 2026
📩 Submit your proposal to:
Early submissions are strongly encouraged. The Coordination Team is happy to provide guidance and discuss your ideas throughout the preparation process.
What to Include in Your Proposal
Your proposal should demonstrate your institution’s capacity to organize an engaging, inclusive, and high-quality conference. Please include:
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Institutional capacity and resources, including:
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A preliminary budget plan
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Two back-up budget scenarios
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Financial commitment from the hosting institution
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Accessibility strategies to attract international participants and enhance visibility (affordability, travel accessibility, outreach efforts)
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Creative ideas for themes, formats, and activities aligned with the spirit of AESOP YA
For questions or guidance during your bid preparation, contact us at
Download the Full Call for Proposals
Detailed information about hosting requirements and available support can be found in the full document:
